TLTA is closely following concerns relating to the COVID-19 (coronavirus) and the impact on our members and their customers. We are here for you every step of the way, working to find tools and solutions for the many challenges you are facing as you work to close real estate transactions and manage your operations during this crisis.
What is TLTA doing to assist you?
New COVID-19 updates vital to you and your business are coming out daily. We know it’s a lot to keep up with and we are committed to keeping you informed. Please check this webpage regularly for up-to-the minute changes.
We have heard from many of you and remain eager to hear what challenges you are facing and about creative solutions you have developed. TLTA is equipped and ready to be an effective information clearinghouse and advocate, so please share your concerns, ideas and success stories with us at firstname.lastname@example.org
Throughout the COVID-19 crisis TLTA has been working with TDI to relax requirements in several key areas. Several important bulletins and announcements are available on the page below. As we receive additional guidance from TDI, we will keep you informed. Please share your concerns about potential compliance issues with us at email@example.com.
Remote Ink-Signed Notarization (RIN)
Remote Ink-Signed Notarization in Texas – Breaking News
Gov. Abbott Extends Emergency Use of Remote Ink-Signed Notarization (RIN) - Temporary suspension of statute extended until June 30
On May 21, TLTA sent a letter to Gov. Abbott
requesting he modify the emergency executive action that allows the temporary use of Remote Ink-Signed Notarization (RIN) by extending the original May 30 termination date. We were informed that the governor granted that request at 1:30 p.m. on May 29, extending the period of time during which RIN can be used to June 30, 2020.
While there's no official notice or press release available to share with you regarding the extension of this emergency executive action, we wanted to make you aware of the extension because the existing approval or RIN expires May 30. As soon as official notice is available, we'll post it here.
These are the conditions that apply whenever this suspension is invoked
under the existing order. Again, if new guidance is issued, we will post it to our website immediately.
Remote Ink-Signed Notarization in Texas – Breaking News
Gov. Abbott Temporarily Allows for Appearance Before Notary Public Via Videoconference for Real-Estate Instruments
At TLTA's request, Gov. Abbott today announced emergency executive action temporarily suspending traditional notary regulations to allow for Remote Ink-Signed Notarizations (RIN). The conditions that will apply whenever this suspension is invoked can be found here.
Under RIN, a "wet signature" is still used, but the signature is witnessed by a notary via video and audio channels, and the notary seal is affixed at a later time. This temporary suspension of state notary statute is effective immediately and will be in effect until the earlier of May 30, 2020, or termination of the state's current coronavirus-related disaster declaration.
We urge you to carefully read the governor's executive action
in full to understand all the requirements before utilizing this temporary process to comply with COVID-19 public health protocols.
Complimentary RIN Webinar
TLTA hosted a complimentary webinar on April 30 to walk attendees through the temporary RIN process and answer related questions. This complimentary webinar was presented by TLTA President-Elect John Bruce, Senior Vice President, Heritage Title Company, Austin. You can view a recording of the webinar here
. If you'd prefer to view the on-demand webinar to obtain escrow CE credit, please register here
TLTA Is Grateful Gov. Abbott Adopted Our Proposed Solution
After receiving feedback from our members regarding limited implementation of remote online notarizations (RON) in the marketplace, TLTA's board proposed the temporary, crisis-driven RIN solution that Gov. Abbott adopted to support real estate closings under COVID-19 public health protocols. We are grateful for the governor's leadership on this special accommodation to support our state's real estate economy. TLTA also appreciates the support of our related industry partners in this effort.
TLTA's Proposed Emergency Executive Action Content
Letter TLTA Sent Gov. Abbott Along With Our Proposal
Letter from Texas Association of Realtors Supporting Our Proposal
Remote Ink-Signed Notarization – GSEs
Fannie Mae Guidance
Freddie Mac Guidance
Notarization Types and Terminology (ALTA)
Remote Online Notarization (RON) and Digital Closings
TLTA is working with lenders to encourage them to allow transactions to be completed. We will update you as we have more information.
Do not use video platforms such as Skype, Zoom or FaceTime for remote online notarization. The Texas Statute provides specific requirements for a proper RON transaction. Additionally, the national GSEs such as Fannie Mae and Freddie Mac have their own requirements and approved vendors and platforms. As always, check with your underwriter when considering a nontraditional approach to closing in response to the current challenges.
ALTA is working with other trade associations and industry partners to support an effort to pass the Securing and Enabling Commerce Using Remote and Electronic Notarization Act of 2020 (SECURE Notarization Act). This legislation takes a two-prong approach to continue and expand access to remote online notary (RON). First, it permits immediate nationwide use of RON, with minimum standards. Second, it provides certainty for the interstate recognition of RON. The SECURE Notarization Act builds on ongoing efforts of lawmakers to promote remote transaction options for consumers. More information about the SECURE Notarization Act will be available at alta.org/RON
- Return of the RON (Recorded April 16, 2020) - This intermediate course is an in-depth discussion of Remote Online Notary situations and E-Closing scenarios. This course takes a deep dive into the requirements of the Remote Online Notary session, practice, and pitfalls of this new technology.
- Who's Afraid of the Big Bad Ron? (Recorded March 12, 2020) - This intermediate webinar focuses on the use of Remote Online Notary (RON) and other E-Closing scenarios.
Watch for Fraud - Cyber security researchers have identified a growing number of phishing scams in which fraudsters are using the coronavirus to entice victims. With more employees working remotely, make sure your company is following best practices to protect its data and money.
Mobile Notary Services
- There are a number of companies that provide mobile notary services, five of which are TLTA associate members (search the TLTA Directory
). We would also encourage you to check with your underwriters for those active in your area. Google searches can also be refined to pull those serving specific ZIP codes.
Business Continuity Strategies
TLTA has compiled a list of operational best practices, safe closing protocols and other tips and hints. Below is that page along with other resources you may find helpful.
County Clerk and County Office Operations
TLTA is tracking this issue. Thus far, we have heard of very limited closures, but we are already seeing operational changes (e.g. reduced staff, scheduled filings and staggered shifts).
ALTA is tracking closures of county recording offices nationwide. The document also tracks projected reopen date, if online access is available and if the county accepts e-recording.
Ohio Amendment - amendment requiring county offices critical to conducting title searches and recording documents stay open while stay-at-home order is in effect.
Recorders. Your Job Is Essential (PRIA)
Stay-at-Home Orders: Status of Title Insurance as an Essential Business Entity
On Tuesday, March 31, Governor Abbott issued Executive Order GA-14 relating to statewide continuity of essential services and activities. "Essential services" under the order consist of everything listed by the U.S. Department of Homeland Security in its Guidance on the Essential Critical Infrastructure Workforce. In addition the order states, "This executive order shall supersede any conflicting order issued by local officials in response to the COVID-19 disaster, but only to the extent that such a local order restricts essential services allowed by this executive order or allows gatherings prohibited by this executive order."
Some municipalities have specifically listed title insurance as a financial service or otherwise as an essential business entity. For those that have not, please refer to federal CISA guidelines and definitions from the U.S. Department of Homeland Security (see Financial Services on page 13) and a memorandum for the financial services sector from the U.S. Department of the Treasury that also includes insurance and settlement.
Updated federal CISA guidelines and definitions now include county recorders on the list of essential services, stating "Staff at government offices who perform title search, notary, and recording services in support of mortgage and real estate services and transactions." See Other Community- or Government-Based Operations and Essential Functions on page 12.
We also have added other resources you may find helpful, including an Essential Employee Letter Template.